Flooring estimate template
A flooring estimate should include measured square footage, a waste allowance, the flooring product and price per square foot, removal of old flooring, subfloor prep, transitions and trim, furniture moving, exclusions and the price expiration date.
What goes into a flooring estimate
Flooring estimates start with a tape measure. Measure each room, add a waste allowance for cuts and pattern, and price material and labor per square foot. Then add what clients forget: tearing out the old floor, leveling the subfloor, transitions and moving furniture.
The example installs luxury vinyl plank in an open living area and kitchen of about 650 square feet over a concrete slab. Material is shown apart from labor, so the client can swap products without needing a new estimate.
Not included in this estimate
- Moving appliances connected to water or gas lines
- Subfloor repairs beyond minor leveling, such as rotted plywood
- Baseboard replacement or painting
- Moisture testing and moisture barriers beyond the standard underlayment
Plank and Grain Flooring
info.plankgrain@example.com · (555) 010-2675
Estimate
EST-1024
Prepared for
Simone Achebe
Valid until
November 19, 2026
Estimate total
$5,796.00
| Description | Qty | Amount |
|---|---|---|
| Remove and dispose of carpet and pad, per sq ft | 650 | $520.00 |
| Luxury vinyl plank, 12 mil wear layer, per sq ft (includes 10% waste) | 715 | $2,431.00 |
| LVP installation labor, per sq ft | 650 | $1,625.00 |
| Floor leveling compound (estimated) | 1 | $350.00 |
| Quarter round, painted and installed, per linear ft | 180 | $540.00 |
| Transitions and thresholds | 4 | $180.00 |
| Move and replace furniture | 1 | $150.00 |
- Total
- $5,796.00
- Deposit to start
- $1,300.00
Price valid for 30 days. Deposit on acceptance orders your flooring. Leveling is an estimate and is adjusted to the actual amount used.
Fill in this flooring estimate online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Estimate
EST-0001
Prepared for
Client name
Valid until
November 20, 2026
Estimate total
$5,796.00
| Description | Qty | Amount |
|---|---|---|
| Remove and dispose of carpet and pad, per sq ft | 650 | $520.00 |
| Luxury vinyl plank, 12 mil wear layer, per sq ft (includes 10% waste) | 715 | $2,431.00 |
| LVP installation labor, per sq ft | 650 | $1,625.00 |
| Floor leveling compound (estimated) | 1 | $350.00 |
| Quarter round, painted and installed, per linear ft | 180 | $540.00 |
| Transitions and thresholds | 4 | $180.00 |
| Move and replace furniture | 1 | $150.00 |
- Total
- $5,796.00
- Deposit to start
- $1,300.00
Price valid for 30 days. Deposit on acceptance orders your flooring. Leveling is an estimate and is adjusted to the actual amount used.
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How to fill in a flooring estimate template
- 1
Open the template
Fill in the flooring estimate template on this page, or download it for Word or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and how long it's valid
Give the estimate a number and the date the price is good until, often 30 days.
- 4
List the work
Add each line with quantity and rate, such as remove and dispose of carpet and pad, per sq ft and luxury vinyl plank, 12 mil wear layer, per sq ft (includes 10% waste). Add tax, a discount or a deposit if needed.
- 5
Send it for approval
Download the PDF, or send it from Invoicefy so the client can accept it online and you can turn it into an invoice.
How to price a job as a flooring installer
Show the waste allowance
Add extra material for cuts based on the layout and product, and show it in the material quantity. A client who sees 715 square feet ordered for a 650 square foot room understands why, and you avoid running short mid-job.
Price material and labor separately
Splitting them lets a client upgrade from vinyl to tile and see exactly what changes. It also makes your labor price clear when a client wants to supply their own flooring.
Estimate subfloor prep honestly
You often can't see the subfloor until the old floor is up. Price a reasonable amount of leveling, label it as an estimate, and state that repairs beyond it will be a change order.
Put acclimation time on the schedule
Many products need to sit in the room before install, according to the maker's instructions. Put the delivery and acclimation days on the estimate so the client plans around them.
Collect for the material up front
Flooring is ordered by lot and often can't be returned. Invoicefy turns the accepted proposal into a deposit invoice in one click, and the leveling line is adjusted to actual use on the final invoice.
Questions people ask
It depends on the product and the layout. Straight plank layouts in simple rooms need less, while diagonal tile, herringbone and rooms with many angles need more. Follow the manufacturer's guidance and your own experience.
Yes. Removal takes time and disposal costs money. Price it per square foot and note the type, since tile and glued-down floors take far longer than carpet.
Many installers allow it and quote labor only. Note that you aren't responsible for defects in material you didn't supply, and that a shortage will delay the job.
Thirty days is common. Product stock and dye lots can change, so confirm the product is still available before you order if the client accepts late.
Keep going
Get the contractor paperwork kit
Estimate, invoice, deposit invoice, change order and final notice templates in one download, sent to your inbox.
Send the proposal, then bill it in one click.
Your client accepts the proposal online and you turn it into an invoice without retyping a thing. Free to start.