Painting estimate template
A painting estimate should list the rooms or surfaces, square footage, number of coats, paint brand and sheen, prep work like patching and caulking, who moves furniture, exclusions and how many days the price is good for.
What goes into a painting estimate
Painting prices depend more on prep than on paint. A room with smooth walls and a room full of nail holes and peeling trim take very different amounts of time. Write the prep you will do on the estimate, so a cheaper bid that skips it is easy to spot.
The example covers an interior repaint of a living room, hallway and two bedrooms: walls in two coats, ceilings in one, and trim and doors in semi-gloss. It holds pricing for 30 days and asks a small deposit to book the date and buy paint.
Not included in this estimate
- Moving pianos, safes or other very heavy furniture
- Wallpaper removal or major drywall repair
- Color changes after paint has been purchased
- Lead paint abatement in homes built before 1978
True Coat Painting
estimates.truecoat@example.com · (555) 010-1748
Estimate
EST-1024
Prepared for
Owen Castillo
Valid until
November 19, 2026
Estimate total
$4,850.00
| Description | Qty | Amount |
|---|---|---|
| Living room walls, 2 coats, per sq ft | 480 | $840.00 |
| Hallway walls and ceiling | 1 | $425.00 |
| Bedroom walls, 2 coats, per room | 2 | $1,040.00 |
| Ceilings, 1 coat flat white, per room | 4 | $640.00 |
| Baseboards and door casings, semi-gloss, per linear ft | 220 | $495.00 |
| Interior doors, both sides | 6 | $510.00 |
| Prep: patch, sand, caulk and spot prime | 1 | $380.00 |
| Paint and materials, premium line | 1 | $520.00 |
- Total
- $4,850.00
- Deposit to start
- $500.00
Price valid for 30 days. Two coats on walls unless noted. One color per room included; each extra color is $75.
Fill in this painting estimate online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Estimate
EST-0001
Prepared for
Client name
Valid until
November 20, 2026
Estimate total
$4,850.00
| Description | Qty | Amount |
|---|---|---|
| Living room walls, 2 coats, per sq ft | 480 | $840.00 |
| Hallway walls and ceiling | 1 | $425.00 |
| Bedroom walls, 2 coats, per room | 2 | $1,040.00 |
| Ceilings, 1 coat flat white, per room | 4 | $640.00 |
| Baseboards and door casings, semi-gloss, per linear ft | 220 | $495.00 |
| Interior doors, both sides | 6 | $510.00 |
| Prep: patch, sand, caulk and spot prime | 1 | $380.00 |
| Paint and materials, premium line | 1 | $520.00 |
- Total
- $4,850.00
- Deposit to start
- $500.00
Price valid for 30 days. Two coats on walls unless noted. One color per room included; each extra color is $75.
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How to fill in a painting estimate template
- 1
Open the template
Fill in the painting estimate template on this page, or download it for Word or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and how long it's valid
Give the estimate a number and the date the price is good until, often 30 days.
- 4
List the work
Add each line with quantity and rate, such as living room walls, 2 coats, per sq ft and hallway walls and ceiling. Add tax, a discount or a deposit if needed.
- 5
Send it for approval
Download the PDF, or send it from Invoicefy so the client can accept it online and you can turn it into an invoice.
How to price a job as a painter
Write the number of coats and the paint line
Two coats of a premium paint and one coat of a contractor grade are different jobs at different prices. Name the brand line and sheen, so the client knows what they are paying for.
Price prep as its own line
Patching, sanding, caulking and priming are where the hours go. A separate prep line shows the client the value, and if they want to save money, they can see what skipping prep would mean for the finish.
Set a color rule
State how many colors are included per room and what an accent wall or extra color costs. Say that color changes after the paint is bought are the client's cost.
Clarify furniture and protection
Say whether you move furniture, who takes down wall hangings, and that you cover floors and fixtures. One short sentence here avoids an argument about a scratched dresser.
Turn the accepted bid into the invoice
Invoicefy sends the estimate as a proposal the client accepts online, and one click converts it to an invoice. Record the deposit as a partial payment, and add any approved extra colors or rooms as new lines.
Questions people ask
Most use wall square footage, a per-room price or estimated hours, plus materials. Whichever you use, show the scope room by room so the client can compare bids fairly.
Usually yes, as a materials line or built into each room. If the client wants to buy their own paint, note that you are not responsible for coverage or finish problems with paint you didn't choose.
Many ask a small deposit to book the date and buy paint, often close to the cost of materials. Larger exterior jobs may use a deposit plus a payment at the halfway point.
Thirty days works for most interior jobs. For exterior work, add a weather note, since the start date can slide with rain or cold temperatures.
Keep going
Get the contractor paperwork kit
Estimate, invoice, deposit invoice, change order and final notice templates in one download, sent to your inbox.
Send the proposal, then bill it in one click.
Your client accepts the proposal online and you turn it into an invoice without retyping a thing. Free to start.