Invoicefy vs FreshBooks
If you only need invoices, proposals and payments, Invoicefy is the cheaper FreshBooks alternative: it's free for unlimited clients, while FreshBooks starts at $23 a month for 5 billable clients. FreshBooks is better if you want accounting, bank reconciliation, mileage tracking and late fees in one place.
Prices checked on October 20, 2026 on each company's own pages.
Invoicefy and FreshBooks side by side
| Feature | Invoicefy | FreshBooks |
|---|---|---|
| Price for unlimited invoices | $0 (Pro is $5/mo or $49/yr for card and PayPal payments) | From $23/mo on Lite (5 billable clients). Unlimited clients need Premium at $70/mo |
| Free plan limits | Free forever: unlimited clients, invoices and proposals | No free plan. New customers were offered 80% off for 4 months |
| Card payments | Yes, on Pro, through Stripe to your own account | Yes, through FreshBooks Payments or Stripe, plus Apple Pay and Google Pay |
| PayPal payments | Yes, on Pro, to your own PayPal account | No new PayPal connections since Oct 1, 2026 (existing ones only) |
| Processing fees | Stripe's or PayPal's standard fees. Invoicefy adds no fee | Cards: 2.9% + 30¢. ACH: 1% |
| Deposits | Yes, plus partial payments recorded as cash, check, bank transfer or other | Yes |
| Recurring invoices | Yes: weekly, monthly, quarterly or yearly, with an optional end date | Yes, on all plans |
| Automatic reminders | Yes, by email: 2 days before the due date and 3 and 7 days after, stopped when paid | Yes, plus scheduled late fees |
| Text the invoice link | Yes, one tap opens your phone's Messages app with the client link | Share the invoice link from the mobile app |
| iPhone app | Yes (in-app Pro is $4.99/mo or $49.99/yr) | Yes |
| Android app | No | Yes |
| Proposals or estimates | Yes, proposals convert to invoices in one click | Estimates on all plans. Proposals on Plus and Premium |
Prices checked on October 20, 2026. Sources:
- FreshBooks pricing page
- FreshBooks help: PayPal connections
- FreshBooks help: create invoices on iOS (share link)
- Invoicefy pricing
- Invoicefy on the App Store
Competitor prices change. Check their site before you decide.
Choose FreshBooks if...
Choose FreshBooks if you want invoicing and bookkeeping together. Its plans include automated bank import, tax-time reports and scheduled late fees, and Plus and up add double-entry reports and bank reconciliation. It also has an Android app and accepts ACH, Apple Pay and Google Pay.
Choose Invoicefy if...
Choose Invoicefy if you just want to bill clients and get paid, without paying for accounting tools you won't open. You get unlimited clients for free, proposals that turn into invoices in one click, and card and PayPal payments on Pro for $5 a month. FreshBooks stopped setting up new PayPal connections on October 1, 2026, so Invoicefy is an option if your clients like PayPal.
How to switch from FreshBooks to Invoicefy
Start with your clients and your most used line items. Download any client and invoice reports FreshBooks offers and keep them for your records, then copy your regular clients into Invoicefy. Add your clients and saved items to Invoicefy, then set up your logo and payment options.
Send new invoices from Invoicefy, but let open FreshBooks invoices finish where they are, so clients don't get two bills. Once the last one is paid, download any records you want to keep and cancel your FreshBooks plan.
Questions people ask
As of October 20, 2026, FreshBooks lists Lite at $23, Plus at $43 and Premium at $70 a month, with an 80% off promo for the first 4 months. Lite is limited to 5 billable clients.
FreshBooks says it no longer sets up new PayPal connections as of October 1, 2026. Existing connections still work. Invoicefy Pro accepts PayPal straight to your own account.
No. Invoicefy has no bookkeeping, expense tracking or payroll. It exports invoices, clients and payments to CSV for your accountant.
No. Invoicefy sends automatic reminders but doesn't add late fees for you. FreshBooks can schedule late fees. You can work out a fair fee with our late fee calculator.
FreshBooks Payments lists 2.9% plus 30 cents per card. Invoicefy passes through Stripe's standard fee and adds nothing, so the rate you pay is Stripe's.
Try Invoicefy free.
Unlimited invoices and proposals on the free plan, on the web and iPhone. Add card and PayPal payments with Pro for $5 a month.
