Cleaning estimate template
A cleaning estimate should state the home or office size, the tasks in each room, how often you will clean, the price per visit, add-ons such as inside the oven, supplies, exclusions and how long the quote holds.
What goes into a cleaning estimate
Cleaning clients want to know two things before they book: what gets cleaned and what each visit costs. Spell out the rooms, the tasks and the frequency, because 'clean the house' means something different to every client. A written checklist also keeps your crew consistent from visit to visit.
The example quotes a 3 bedroom, 2 bath home: a first deep clean, then weekly standard visits, with the fridge, oven and interior windows offered as add-ons. It holds the price for 30 days and asks no deposit.
Not included in this estimate
- Moving furniture over 25 pounds or cleaning behind heavy appliances
- Biohazards, mold or post-construction dust
- Exterior windows and the garage
- Laundry and dishes unless added
Brightside Cleaning Co
hello.brightside@example.com · (555) 010-6634
Estimate
EST-1024
Prepared for
Lena Ortiz
Valid until
November 19, 2026
Estimate total
$650.00
| Description | Qty | Amount |
|---|---|---|
| First deep clean, 3 bed 2 bath, about 1,800 sq ft | 1 | $320.00 |
| Weekly standard clean, per visit | 1 | $135.00 |
| Add-on: inside refrigerator | 1 | $35.00 |
| Add-on: inside oven | 1 | $40.00 |
| Add-on: interior windows, up to 15 | 1 | $75.00 |
| Add-on: baseboards and door frames, detail wipe | 1 | $45.00 |
- Total
- $650.00
Quote valid for 30 days. The weekly price starts after the first deep clean. Please secure pets during visits.
Fill in this cleaning estimate online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Estimate
EST-0001
Prepared for
Client name
Valid until
November 20, 2026
Estimate total
$650.00
| Description | Qty | Amount |
|---|---|---|
| First deep clean, 3 bed 2 bath, about 1,800 sq ft | 1 | $320.00 |
| Weekly standard clean, per visit | 1 | $135.00 |
| Add-on: inside refrigerator | 1 | $35.00 |
| Add-on: inside oven | 1 | $40.00 |
| Add-on: interior windows, up to 15 | 1 | $75.00 |
| Add-on: baseboards and door frames, detail wipe | 1 | $45.00 |
- Total
- $650.00
Quote valid for 30 days. The weekly price starts after the first deep clean. Please secure pets during visits.
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How to fill in a cleaning estimate template
- 1
Open the template
Fill in the cleaning estimate template on this page, or download it for Word or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and how long it's valid
Give the estimate a number and the date the price is good until, often 30 days.
- 4
List the work
Add each line with quantity and rate, such as first deep clean, 3 bed 2 bath, about 1,800 sq ft and weekly standard clean, per visit. Add tax, a discount or a deposit if needed.
- 5
Send it for approval
Download the PDF, or send it from Invoicefy so the client can accept it online and you can turn it into an invoice.
How to price a job as a house cleaner
Quote the first clean separately
A first visit takes longer because built-up grime needs extra work. Show the deep clean as its own line and the recurring visit price beneath it, so the client is not surprised and you are not stuck doing deep cleans at standard rates.
Base the price on size and condition
Square footage, bedrooms, bathrooms and pets drive your time more than anything else. Ask for them before you quote, or do a walkthrough. Note on the estimate that the price assumes the condition you saw.
Turn extras into add-on lines
Inside the oven, inside the fridge, interior windows and baseboards are easy upsells when each one has a price. Clients pick the ones they want, and your crew knows exactly what was sold.
Write down what you will not clean
Mold, biohazards, construction dust and heavy furniture need different gear or a different service. Listing them as exclusions protects your crew and sets expectations before the first visit.
Lock in the schedule on acceptance
Once the client accepts, book the visits right away. Invoicefy turns the accepted proposal into an invoice in one click for the deep clean, and the weekly visit price can be set up as a weekly recurring invoice so billing runs on its own.
Questions people ask
Most residential clients prefer a flat price per visit because it is predictable. Per-hour pricing fits jobs you cannot size in advance, such as heavy clutter cleanups. If you quote hourly, give a range of expected hours.
For a first deep clean, a walkthrough or photos help a lot, because condition varies. For recurring visits in a home you have already cleaned, a quote based on size and room count is usually enough.
Treat it as a deep clean of an empty home, priced by size, and list inside cabinets, inside appliances and wall spot cleaning as included or add-on lines. Keep the validity period short, since move dates are fixed.
Say whether you bring your own supplies and equipment or use the client's. If a client wants specific products, such as unscented or plant-based cleaners, note who pays for them.
Send the proposal, then bill it in one click.
Your client accepts the proposal online and you turn it into an invoice without retyping a thing. Free to start.