Cleaning invoice template
A cleaning invoice should list the service date, home size or rooms cleaned, the type of clean such as standard or deep, add-ons like inside the oven, any extra fees, the visit frequency and the payment due date.
What goes on a cleaning invoice
House cleaning is priced by the size of the home and how often you visit. The first appointment is usually a deep clean at a higher price, because baseboards, buildup and neglected corners take longer. After that, weekly or biweekly visits cost less per trip since the home never gets that far behind.
This example is a first-month invoice for a three-bedroom home in Charlotte, North Carolina: the initial deep clean, one biweekly visit and a handful of add-ons. The rates are sample 2026 prices for a residential cleaning service. Adjust them for your area, your team size and whether you bring your own supplies.
Bright Nest Home Cleaning
hello@brightnestcleaning.example.com · (555) 013-2054
Invoice
INV-1024
Bill to
Jordan Ellison
Due
October 20, 2026
Amount due
$682.00
| Description | Qty | Amount |
|---|---|---|
| Initial deep clean, 3 bed 2 bath, up to 1,800 sq ft | 1 | $285.00 |
| Biweekly standard clean, same home | 1 | $155.00 |
| Inside oven | 1 | $35.00 |
| Inside refrigerator | 1 | $35.00 |
| Interior windows and sills (per window) | 12 | $72.00 |
| Change bed linens (per bed) | 3 | $30.00 |
| Laundry, wash and fold (per load) | 2 | $40.00 |
| Pet hair surcharge (per visit) | 2 | $30.00 |
- Total
- $682.00
Your next biweekly clean is on the schedule. Please give 48 hours notice to reschedule; same-day cancellations and lockouts are billed at 50% of the visit. Thank you, Jordan!
Fill in this cleaning invoice online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Invoice
INV-0001
Bill to
Client name
Due
October 21, 2026
Amount due
$682.00
| Description | Qty | Amount |
|---|---|---|
| Initial deep clean, 3 bed 2 bath, up to 1,800 sq ft | 1 | $285.00 |
| Biweekly standard clean, same home | 1 | $155.00 |
| Inside oven | 1 | $35.00 |
| Inside refrigerator | 1 | $35.00 |
| Interior windows and sills (per window) | 12 | $72.00 |
| Change bed linens (per bed) | 3 | $30.00 |
| Laundry, wash and fold (per load) | 2 | $40.00 |
| Pet hair surcharge (per visit) | 2 | $30.00 |
- Total
- $682.00
Your next biweekly clean is on the schedule. Please give 48 hours notice to reschedule; same-day cancellations and lockouts are billed at 50% of the visit. Thank you, Jordan!
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How to fill in a cleaning invoice template
- 1
Open the template
Fill in the cleaning invoice template on this page, or download it for Word, Excel or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and dates
Give the invoice a number, the date you issue it and the date payment is due.
- 4
List the work
Add each line with quantity and rate, such as initial deep clean, 3 bed 2 bath, up to 1,800 sq ft and biweekly standard clean, same home. Add tax, a discount or a deposit if needed.
- 5
Download or send it
Download the PDF, or save it to a free Invoicefy account to send a pay link with automatic reminders.
How to bill as a house cleaner
Price by home size, then by frequency
Set a base price by bedrooms, bathrooms or square footage, then discount weekly and biweekly clients compared with monthly ones. Frequent visits are faster for you, and the lower price rewards clients for booking a steady schedule.
Always bill the first visit as a deep clean
Quoting a new client your recurring rate for the first visit almost always loses money. Explain up front that the first clean resets the home and costs more. Put it on the invoice by name so the drop in price on the second visit is clear.
List add-ons as their own lines
Inside the oven, inside the fridge, interior windows, laundry and wiping cabinets inside are extras most clients only want sometimes. Separate lines show what changed when one month's bill is higher than the last.
Put your cancellation and lockout policy in writing
When your cleaner arrives and can't get in, you have still paid for their time and the drive. A lockout fee of part of the visit price is common. Print the policy on every invoice so it never feels like a surprise.
Automate the recurring bill
Writing the same invoice every other week is busywork. In Invoicefy you can set a recurring invoice weekly or monthly with an optional end date, and automatic email reminders go out until it's paid.
Questions people ask
Both work. Per-visit invoices suit clients who pay right after each clean. Monthly invoices suit busy households and landlords who want one bill. Pick one per client and keep it consistent.
Move-out and move-in cleans usually cost more than a deep clean because they include inside cabinets, appliances and closets in an empty home. Many services price them separately by square footage instead of using their recurring rate.
Some states tax residential cleaning services and many don't. Because it varies by state, check with your state department of revenue before adding tax, and list it on its own line if you do.
Yes. Heavy shedding adds vacuuming time, so a small per-visit pet hair fee is common. Mention it when you quote and show it as a separate line so the client sees what it covers.
Most services bring their own supplies and build the cost into the price. If a client asks you to use a special product they don't provide, you can add it as a supply line.
Bill your regulars on autopilot.
Set an invoice to repeat weekly, monthly, quarterly or yearly, and let automatic reminders follow up. Free to start.