Landscaping estimate template
A landscaping estimate should include the scope or site plan, plant and material quantities, installation labor, equipment and disposal, a plant warranty statement, exclusions such as irrigation repairs, a deposit for materials and a validity date.
What goes into a landscaping estimate
Landscape installs mix things the client can picture, such as plants and pavers, with labor and equipment they cannot. List plants by size and count, mulch and soil by the cubic yard, and hardscape by the square foot. That detail lets the client trade a few shrubs for a bigger patio without starting the quote over.
This example prices a front-yard refresh: sod removal, a new planting bed, a small paver walkway, edging and mulch. It asks a deposit to cover nursery and paver orders and holds prices for 30 days, since nursery stock changes by season.
Not included in this estimate
- Irrigation repairs or new sprinkler zones
- Delays from utility locates and hand digging near marked lines
- Ongoing maintenance after installation
- Replacing plants lost to drought, pests or missed watering
Greenleaf Yard and Garden
quotes.greenleaf@example.com · (555) 010-7781
Estimate
EST-1024
Prepared for
Ellie Hart
Valid until
November 19, 2026
Estimate total
$4,788.00
| Description | Qty | Amount |
|---|---|---|
| Remove existing sod and haul away, per sq ft | 600 | $510.00 |
| Garden soil mix, per cubic yard, spread | 4 | $260.00 |
| Shrubs, 3 gallon, planted | 12 | $576.00 |
| Perennials, 1 gallon, planted | 24 | $432.00 |
| Ornamental tree, 15 gallon, planted and staked | 1 | $285.00 |
| Paver walkway with compacted base, per sq ft | 80 | $1,760.00 |
| Hardwood mulch, per cubic yard, installed | 5 | $425.00 |
| Steel bed edging, per linear ft | 60 | $540.00 |
- Total
- $4,788.00
- Deposit to start
- $1,200.00
Prices hold for 30 days. The deposit on acceptance covers nursery and paver orders. Plant warranty requires watering on the schedule we provide.
Fill in this landscaping estimate online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Estimate
EST-0001
Prepared for
Client name
Valid until
November 20, 2026
Estimate total
$4,788.00
| Description | Qty | Amount |
|---|---|---|
| Remove existing sod and haul away, per sq ft | 600 | $510.00 |
| Garden soil mix, per cubic yard, spread | 4 | $260.00 |
| Shrubs, 3 gallon, planted | 12 | $576.00 |
| Perennials, 1 gallon, planted | 24 | $432.00 |
| Ornamental tree, 15 gallon, planted and staked | 1 | $285.00 |
| Paver walkway with compacted base, per sq ft | 80 | $1,760.00 |
| Hardwood mulch, per cubic yard, installed | 5 | $425.00 |
| Steel bed edging, per linear ft | 60 | $540.00 |
- Total
- $4,788.00
- Deposit to start
- $1,200.00
Prices hold for 30 days. The deposit on acceptance covers nursery and paver orders. Plant warranty requires watering on the schedule we provide.
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How to fill in a landscaping estimate template
- 1
Open the template
Fill in the landscaping estimate template on this page, or download it for Word or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and how long it's valid
Give the estimate a number and the date the price is good until, often 30 days.
- 4
List the work
Add each line with quantity and rate, such as remove existing sod and haul away, per sq ft and garden soil mix, per cubic yard, spread. Add tax, a discount or a deposit if needed.
- 5
Send it for approval
Download the PDF, or send it from Invoicefy so the client can accept it online and you can turn it into an invoice.
How to price a job as a landscaper
Measure in the units you buy
Price mulch, soil and gravel by the cubic yard, sod and pavers by the square foot, and edging by the linear foot. Clients can check your math, and you can place supplier orders straight from the estimate without re-measuring.
Give plants their own lines with sizes
A 3 gallon shrub and a 7 gallon shrub look very different on day one. Listing container size and count prevents the 'I thought they would be bigger' conversation after the install.
Explain your plant warranty, or that there isn't one
If you guarantee plants for a season, say how long and what the client must do, such as water on a set schedule. Plant losses are a common source of disputes, so the terms belong on the estimate.
Ask for a deposit when materials are special-ordered
Pavers, stone and trees often have to be ordered and can't be returned. A deposit sized to the material cost keeps you from carrying that risk if the client changes their mind.
Separate the install from maintenance
Quote the project once, then offer maintenance as its own proposal. In Invoicefy the accepted install proposal becomes an invoice in one click, and a maintenance plan can run as a monthly recurring invoice.
Questions people ask
Thirty days is common, and some landscapers shorten it in spring when nursery stock sells out. If the job is scheduled months out, note that plants of equal size may be substituted.
Simple bed refreshes are usually quoted free. For full designs with drawings, many landscapers charge a design fee and credit part or all of it if the client books the install.
Estimate the volume of sod, debris or old mulch, and include a line for removal and dump fees. Disposal is easy to forget and can eat your margin on jobs with a lot of tear-out.
Put a sentence in the estimate that unexpected rock, roots or buried debris will be priced before you continue. Then write a change order, get it approved and add it to the invoice.
Keep going
Get the contractor paperwork kit
Estimate, invoice, deposit invoice, change order and final notice templates in one download, sent to your inbox.
Send the proposal, then bill it in one click.
Your client accepts the proposal online and you turn it into an invoice without retyping a thing. Free to start.