Landscaping invoice template
A landscaping invoice should list the design fee, site prep, hardscape by the square foot, plants by size and count, soil and mulch by the cubic yard, irrigation work, disposal fees, the deposit paid and the balance due.
What goes on a landscaping invoice
Landscape installation is a project business, closer to construction than to weekly yard care. A backyard makeover can mix a design fee, turf removal, grading, irrigation, a paver patio and dozens of plants. Each piece is priced by its own unit, so a good invoice reads like a material takeoff.
The example below closes out a backyard install in Sacramento, California, for a homeowner replacing thirsty lawn with a patio and drought-tolerant beds. It credits the deposit taken to order nursery stock and pavers. Rates are illustrative 2026 numbers. Material costs in particular swing with your supplier and season.
Valley Oak Landscape Design
projects@valleyoaklandscape.example.com · (555) 014-6631
Invoice
INV-1024
Bill to
Elena Moreau
Due
November 19, 2026
Amount due
$4,000.00
| Description | Qty | Amount |
|---|---|---|
| Landscape design plan and site layout | 1 | $650.00 |
| Remove existing turf and haul away (square feet) | 900 | $1,125.00 |
| Compost amendment, delivered and tilled (cubic yards) | 6 | $510.00 |
| Drip irrigation zone with smart controller (zones) | 2 | $2,300.00 |
| Paver patio on compacted base (square feet) | 240 | $5,760.00 |
| Shrubs, 5 gallon, planted | 18 | $990.00 |
| Trees, 15 gallon, planted and staked | 3 | $675.00 |
| Bark mulch, delivered and spread (cubic yards) | 8 | $640.00 |
| Green waste and debris disposal fees | 1 | $320.00 |
- Total
- $12,970.00
- Deposit due now
- $4,000.00
Final invoice for the backyard install. Plants carry a 90-day replacement warranty with the irrigation running on the programmed schedule. Deposit of $4,000 credited. Thank you, Elena.
Fill in this landscaping invoice online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Invoice
INV-0001
Bill to
Client name
Due
November 20, 2026
Amount due
$4,000.00
| Description | Qty | Amount |
|---|---|---|
| Landscape design plan and site layout | 1 | $650.00 |
| Remove existing turf and haul away (square feet) | 900 | $1,125.00 |
| Compost amendment, delivered and tilled (cubic yards) | 6 | $510.00 |
| Drip irrigation zone with smart controller (zones) | 2 | $2,300.00 |
| Paver patio on compacted base (square feet) | 240 | $5,760.00 |
| Shrubs, 5 gallon, planted | 18 | $990.00 |
| Trees, 15 gallon, planted and staked | 3 | $675.00 |
| Bark mulch, delivered and spread (cubic yards) | 8 | $640.00 |
| Green waste and debris disposal fees | 1 | $320.00 |
- Total
- $12,970.00
- Deposit due now
- $4,000.00
Final invoice for the backyard install. Plants carry a 90-day replacement warranty with the irrigation running on the programmed schedule. Deposit of $4,000 credited. Thank you, Elena.
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How to fill in a landscaping invoice template
- 1
Open the template
Fill in the landscaping invoice template on this page, or download it for Word, Excel or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and dates
Give the invoice a number, the date you issue it and the date payment is due.
- 4
List the work
Add each line with quantity and rate, such as landscape design plan and site layout and remove existing turf and haul away (square feet). Add tax, a discount or a deposit if needed.
- 5
Download or send it
Download the PDF, or save it to a free Invoicefy account to send a pay link with automatic reminders.
How to bill as a landscaper
Bill the design separately
A plan drawing has value even if the client never builds it. Charge it as its own line, and say in the proposal whether the fee gets credited toward installation. Clients who shop your design to a cheaper crew still owe you for it.
Price hardscape by the square foot
Patios, walkways and retaining wall faces are easiest to defend per square foot, with base prep included. If the site needs extra excavation or a different base, add it as a separate line rather than quietly raising the unit price.
Take a deposit before you order plants and pavers
Nursery stock and stone are bought for one yard and can't always go back. A deposit that covers materials keeps you from fronting thousands of dollars. Invoicefy can record that deposit and credit it on the final invoice, so the homeowner sees the balance clearly.
Put the plant warranty on the invoice
Spell out how long plants are covered and what the client must do, such as keep the irrigation on. A warranty that depends on watering protects you when someone turns the controller off in July.
Use progress billing on multi-week jobs
For a large install, bill in stages: demo and grading, hardscape, then planting and cleanup. Smaller payments keep cash moving through a long job and catch disputes early, before the whole yard is done.
Questions people ask
Many states treat plants, stone and mulch as taxable goods, while installation labor may or may not be taxed. It varies by state, so ask your state tax agency. Splitting materials and labor on the invoice makes either answer easy to apply.
Enough to cover materials you must buy for that job is a common rule. On a large install that might mean a third to half of the price. Some states limit deposits on home improvement work, so check before you write terms.
Many installers offer 30 days to one year on plants they supply and install, with conditions on watering. Plants the client buys themselves usually aren't covered. Write both rules on the invoice.
Charge by the square foot for removal, plus disposal or dump fees on their own line. Green waste and soil disposal costs can be significant, so pass them through rather than absorbing them.
Keep going
Get the contractor paperwork kit
Estimate, invoice, deposit invoice, change order and final notice templates in one download, sent to your inbox.
Take the deposit before you start.
Put the deposit on the invoice in Invoicefy, send the link, and on Pro your client pays it by card or PayPal. Free to start.