Roofing invoice template
A roofing invoice should list roof size in squares, tear-off and layers removed, shingles and underlayment, flashing and vents, decking replaced per sheet, disposal and permit fees, the deposit or insurance payments received and the balance.
What goes on a roofing invoice
Roofers price in squares, where one square covers 100 square feet of roof. Tear-off, shingles and underlayment all scale with that number, while drip edge and ridge vent go by the linear foot. Rotten decking is the big unknown, so contracts often set a price per sheet and bill what was actually replaced.
This sample invoice is for a 28-square reroof in Oklahoma City, Oklahoma, after a hail season. It shows tear-off of one layer, architectural shingles, ice and water shield in the valleys, twelve sheets of new decking, a dumpster and the permit, with the deposit credited. The rates are example 2026 prices only.
Red Earth Roofing Co.
claims@redearthroofing.example.com · (555) 019-4417
Invoice
INV-1024
Bill to
Carla Benton
Due
October 20, 2026
Amount due
$6,000.00
| Description | Qty | Amount |
|---|---|---|
| Tear-off, 1 layer asphalt shingles (squares) | 28 | $2,660.00 |
| Architectural shingles, installed (squares) | 28 | $10,780.00 |
| Synthetic underlayment (squares) | 28 | $980.00 |
| Ice and water shield, valleys and eaves (rolls) | 4 | $480.00 |
| Replace damaged decking, 7/16 OSB (sheets) | 12 | $1,020.00 |
| Drip edge, installed (linear feet) | 210 | $682.50 |
| Ridge vent, installed (linear feet) | 42 | $378.00 |
| Dumpster, haul-off and landfill fees | 1 | $650.00 |
| Roofing permit | 1 | $150.00 |
- Total
- $17,780.50
- Deposit due now
- $6,000.00
Deposit of $6,000 credited. Final balance is due on completion. Workmanship is warranted for 10 years; shingles carry the manufacturer's limited warranty once registered. Insurance claim number noted on file.
Fill in this roofing invoice online
The lines are already in. Change them to your own job, then download a free PDF. Nothing you type leaves this browser.
Your business
Invoice
INV-0001
Bill to
Client name
Due
October 21, 2026
Amount due
$6,000.00
| Description | Qty | Amount |
|---|---|---|
| Tear-off, 1 layer asphalt shingles (squares) | 28 | $2,660.00 |
| Architectural shingles, installed (squares) | 28 | $10,780.00 |
| Synthetic underlayment (squares) | 28 | $980.00 |
| Ice and water shield, valleys and eaves (rolls) | 4 | $480.00 |
| Replace damaged decking, 7/16 OSB (sheets) | 12 | $1,020.00 |
| Drip edge, installed (linear feet) | 210 | $682.50 |
| Ridge vent, installed (linear feet) | 42 | $378.00 |
| Dumpster, haul-off and landfill fees | 1 | $650.00 |
| Roofing permit | 1 | $150.00 |
- Total
- $17,780.50
- Deposit due now
- $6,000.00
Deposit of $6,000 credited. Final balance is due on completion. Workmanship is warranted for 10 years; shingles carry the manufacturer's limited warranty once registered. Insurance claim number noted on file.
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How to fill in a roofing invoice template
- 1
Open the template
Fill in the roofing invoice template on this page, or download it for Word, Excel or PDF.
- 2
Add your business and client
Enter your business name, contact details and logo, then the client's name and address.
- 3
Set the number and dates
Give the invoice a number, the date you issue it and the date payment is due.
- 4
List the work
Add each line with quantity and rate, such as tear-off, 1 layer asphalt shingles (squares) and architectural shingles, installed (squares). Add tax, a discount or a deposit if needed.
- 5
Download or send it
Download the PDF, or save it to a free Invoicefy account to send a pay link with automatic reminders.
How to bill as a roofer
Price everything you can by the square
Tear-off, shingles and underlayment scale cleanly with roof area. Add a waste factor for hips and valleys inside the material count. Homeowners and adjusters both think in squares, so your invoice reads the way their paperwork does.
Set a per-sheet decking price before you start
You can't see rotten plywood until the old roof is off. Put a per-sheet replacement price in the contract and bill the actual count with photos. It turns a likely argument into simple math.
Bill insurance jobs to the approved scope
On a claim, match your invoice to the adjuster's line items and send supplements for anything they missed, like drip edge or code upgrades. The insurer often pays in two checks, with depreciation released after they see your final invoice.
Take a deposit before material drops
Shingles for a full roof are a big outlay, and a delivery can't easily go back. Many roofers collect a deposit at signing or when the first insurance check arrives. Invoicefy lets you record it and any partial payments, so the final invoice shows exactly what's left.
Print your warranty on the final invoice
Spell out your workmanship warranty and remind the homeowner to register the shingle warranty. It costs a sentence and saves a lot of phone calls after the next storm.
Questions people ask
A square is 100 square feet of roof surface. A 28-square roof covers about 2,800 square feet, which is more than the home's floor area because of pitch and overhangs.
Usually the insurer pays the actual cash value first, minus the deductible, then releases recoverable depreciation after the work is done and they receive your final invoice. The homeowner pays the deductible to you.
Don't. Several states treat waiving or rebating an insurance deductible as fraud, and the rules vary. Collect the deductible and check your state's laws before you advertise any discount tied to a claim.
Yes. Steep pitches need more safety gear and slow the crew, and extra layers add tear-off labor and disposal weight. Add steep or extra-layer charges per square as separate lines.
It depends on your state and whether you are treated as the end user of the materials. It varies by state, so confirm with your state tax department.
Keep going
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Take the deposit before you start.
Put the deposit on the invoice in Invoicefy, send the link, and on Pro your client pays it by card or PayPal. Free to start.